How GreenTek Helped a Client Create a $180K Upside—While Remaining HIPAA Compliant

When most companies think about ITAD services, many assume it’s an expensive, unavoidable cost they pay to upgrade their hardware and dispose of old equipment.

However, you can actually generate substantial cost savings and drive revenue, if you have the right ITAD vendor partner. Discover how a health system achieved $180K in annual upside by changing ITAD vendors—and why they’re still working with GreenTek 8 years later!

A nonprofit health system with 20,000 employees spent heavily on ITAD services to get rid of outdated IT assets and avoid EOL equipment taking up space, paying approximately $100K per year in ITAD fees. This high cost required the client to pay for everything, from the pick up of IT assets to inventorying, data erasure and hard drive shedding fees, no breaks or discounts given. If there was an ITAD fee to be paid, it was on their bill!

However, despite the sky high price tag, the ITAD vendor refused to offer onsite inventorying, data erasure and shredding services. Worryingly, the health system’s IT assets contained millions of sensitive patient records, meaning this offsite process produced uneasiness within senior leadership—plus introduced genuine legal, financial and reputational risk.

Additionally, this lack of oversight offered another blind spot: was their IT equipment properly disposed of and recycled according to proper standards and laws—or might they be on the hook for regulatory fines due to improperly handled assets? Without onsite supervision, they could not be sure.

With costs rising and risks mounting, the health system went in search of a new ITAD vendor.

Keen to find a more effective option, the health system began conversations with several ITAD providers, including GreenTek. Because they sought a vendor that held R2v3 Certification, a $5M cyber liability/pollution insurance policy and satisfied HIPAA requirements, the health system eliminated many contenders.

With extensive experience from clients who had similarly detailed ITAD requirements, the GreenTek team quickly identified a better path forward, building a customized plan for the health system to address the cost of ITAD services—while unlocking additional benefits.

After pitching their solution to health system leadership, GreenTek earned the role of ITAD vendor, poised to transform everything from their IT budget to risk to environmental stewardship and more.

Within 3 months, GreenTek was making waves with the health system’s IT operations. Immediately, GreenTek eliminated $100K in annual ITAD services cost, an impressively substantial (and quick!) result.

As an additional cost saving benefit, GreenTek significantly improves equipment longevity, extending the lifespan of 60% of the 500 weekly assets they handle. Through repair and refurbishment, this means lower spending on hardware for the health system—and lower environmental impact overall.

However, cost was not the only reason the health system was eager to change ITAD vendors. To meet compliance and data safety concerns, GreenTek built a custom mobile lab to provide onsite, supervised ITAD services, ensuring HIPAA requirements were met at every step. Each week, GreenTek performs all inventory, data erasure and hard drive/SSD shredding alongside client team members, providing data destruction documentation and extensive reporting.

And, when the health system’s IT equipment is eventually ready for final disposal, GreenTek operates according to R2v3 Certification standards, engaging in responsible recycling practices that direct usable items to reuse while safely disposing of other materials, preventing both environmental damage and regulatory fines.

Adding further peace of mind, GreenTek holds extensive insurance policies to prevent any client liability. The most exciting and unexpected benefit to the health system? What was once a hefty cost is now a revenue- generating opportunity, stacked on top of $100K in annual cost savings. Annually, the health system earns $80K for the raw materials and IT assets GreenTek disposes of or remarkets for them, bolstering IT budgets and offsetting new equipment investments.

In total, GreenTek helps this health system client drive $180K in upside—each year!

Nearly 8 years later, GreenTek Solutions continues to partner with this growing nonprofit health system, adding considerable value to their IT operations by providing a safe, reliable and highly cost-effective ITAD solution. “GreenTek is a professional company to work with,” says the health system’s IT Director. “They arrive on time and pick equipment fast…GreenTek goes out of their way to accommodate different requests.”

It’s this commitment to consistent quality and service that allows GreenTek to partner with clients across the US, driving cost savings and revenue growth while creating peace of mind around compliance and environmental requirements.

Do you want to discover how much money switching to GreenTek can save—or generate—for your business? Get in touch with our team here for a detailed analysis and suggestions.